The Human Resources/Payroll (HR/PR) Clerk works on confidential and sensitive personnel information in compliance with various regulations and laws. Assists in the recording, processing, and preparation of weekly earnings owned to company employees. Collects time data from various paper time sheets, summaries or electronic data to make calculations and review for accuracy. Assists the HR/PR Administrator in various functions related to wages, taxes, and benefits. Maintains employee-training records and tracks training requirements. Works at the direction of the Director of Operations to provide assistance and support for various confidential functions include assisting with the administration of the corporate safety program and risk management.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
- Compiles payroll data and enters data or computes and posts wages, and reconciles errors, to maintain payroll records, using computer software.
- Works with project managers, superintendents and foreman to ensure that all time sheet data is received in a timely and accurate manner.
- Assists in recording of payroll expenses to the appropriate project and task to ensure complete cost accounting.
- May keep records of benefit deductions, paid time off, 401(k) contributions, and other nontaxable wages.
- Assist in the processing of wage garnishment, other withholding orders and unemployment insurance requests.
- Maintains employee personnel file and performs various human resource functions.
- Maintains all regulatory required employment data including but not limited to IRS form W-4 and I-9 form.
- Prepares periodic reports of earnings, taxes, and deductions to comply with governmental requests or audits.
- Prepares various payroll reports for management review as required.
- Maintain job application files and assist with recruiting functions.
- Help to maintain company salary structure, job documentation, job descriptions and job evaluation systems.
- Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
- Recommend, develop assist in implementation and schedule training and development courses.
- Provide advice, assistance and follow-up on company policies, procedures, and documentation.
- Assist in the resolution of specific policy-related and procedural problems and inquiries.
- Tracks employee training and certifications, works with Safety Manager to ensure up to date records.
- Helps maintain risk management files and tracking workers compensation and other claims.
- Maintain human resource databases, computer software systems, and manual filing systems.
- Support operating policy and procedural improvements.
- All other duties as assigned.
KNOWLEDGE AND SKILL REQUIREMENTS
Associates Degree in Business Administration or Accounting and two years paid experience in construction payroll processing or human resources support minimum. Capable of understanding and interpreting regulatory requirements. Must be able to handle confidential information appropriately. Proven ability to utilize and develop computerized spreadsheets and word processing applications and readily adaptable to enterprise level ERP systems. Ability to communicate clearly, timely, and accurately. Ability to develop and maintain cooperative working relationships. Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.